Employment

Secretary
Do you want to join the Hampton Hawks team? We're hiring for the 2024-2025 school year! We're looking for a secretary who loves kids, loves the Hampton community, is great with technology, proficient in Microsoft Office and Google Workspace, and is a master multi-tasker!
 
If you are interested in applying please download and complete our employment application. Please scan and email the employment application along with a resume, cover letter, and 3 letters of recommendation to the superintendent, Dr. Jake Klipsch, at [email protected]. The application deadline is Friday, March 15, 2024.
 
The job description is below. We look forward to hearing from you!
 
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Position Title: Secretary

Department: Support Staff

Location: Hampton School

Reports to: Building Superintendent/Principal

FLSA Class: Non-Exempt

Revised Date: February 27, 2024

 

SUMMARY

This position is responsible for providing administrative support to the Superintendent/Principal and the school office to assure smooth and efficient operation of the office.

 

DUTIES

  1. Responsible for opening and locking the office at the beginning and end of each workday.
  2. Maintains student records as shall be required and transfers all students’ permanent records to next year.
  3. Able to prepare reports on deadline.
  4. Processes all changes and adjustments in student schedules as directed by the superintendent/principal.
  5. Maintains and counts monies for food services where required, student insurance, student pictures, field trips, class projects, student fees, textbooks, etc.
  6. Assists teachers in preparing instructional materials as directed by the superintendent/principal.
  7. Maintains schedule of appointments and makes arrangements for conferences and interviews at the request of the superintendent/principal.
  8. Collects, organizes and checks purchase orders for supplies and books for next school year.
  9. Maintains employee absence records and coordinates the scheduling of substitute teachers in partnership with the superintendent/principal.
  10. Keeps record of student absences and calls to verify the absence with legal guardian.
  11. Operates office equipment such as fax machines, copiers, etc.
  12. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  13. Greets visitors, students/staff and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
  14. Sets up and maintains paper and electronic filing systems for records, scheduling, correspondence, and other material.
  15. Reviews inventory of supplies, orders as necessary, and re-stocks supply closet when items are received.
  16. Opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.
  17. Completes forms in accordance with school district procedures.
  18. Makes copies of correspondence and other printed material.
  19. Reviews work done by others to check for correct spelling and grammar, ensures that district format policies are followed, and recommends revisions.
  20. Composes, types, and distributes meeting notes, routine correspondence, and reports.
  21. Tends to sick or injured students, in partnership with the school nurse, and prepares any accident or illness forms required.
  22. Prepares and handles packages for shipping and/or pick-up.
  23. Perform functions of school board secretary, including attending all board meetings, taking minutes, communicating meeting information, and preparing meeting materials.
  24. May be required to perform other tasks as assigned by the building superintendent/principal.

 

QUALIFICATIONS

  1. High School Diploma or equivalent required.
  2. A minimum of 1-3 years experience in an office administration or related position.
  3. Experience in an educational setting is preferred.
  4. Must be able to type 60+ wpm.
  5. Knowledge of Business Office Programs, including word processing, spreadsheets, slides, etc.
  6. Proficiency in use of email and Google applications (docs, sheets, slides) is preferred.
  7. Ability to lift and carry up to 20 lbs.
  8. Ability to push/pull up to 10 lbs.
  9. Ability to communicate to students, parents and staff in an acceptable/courteous manner.
  10. Must have excellent oral and written communication skills to work with teachers, education support personnel, building administrators and the general public.
  11. Enforce school regulations and policies in a professional manner.
  12. Ability to maintain good working relationships with fellow employees and pupils.

 

SCHEDULING 

This is a year-round, 220 day position. The work hours for this position are 8:00 a.m. to 4:00 p.m. It is also expected that the person in this position prepares for and attends all school board meetings. The schedule is subject to change with district demands, special events, conferences, etc.